shift plan

The shift plan, also known as a rota or roster (esp. British), is the central component of a shift schedule in shift work. The schedule includes considerations of shift overlap, shift change times and alignment with the clock, vacation, training, shift differentials, holidays, etc. The shift plan determines the sequence of work (W) and free (F) days within a shift system.

The shift plan, also known as a rota or roster (esp. British), is the central component of a shift schedule in shift work. The schedule includes considerations of shift overlap, shift change times and alignment with the clock, vacation, training, shift differentials, holidays, etc. The shift plan determines the sequence of work (W) and free (F) days within a shift system. One shift system may allow many shift plans. For example, the twelve-hour, 2nW:2nF system with n = 1 allows twelve different plans in three serially-identical sets. Within a set, DONO has the same sequence as NODO. DNOO is the preferred sequence because days off follow night work and there are two consecutive days off. Shift plans may also be expressed by assigning shifts and days off to calendar dates. In this form, a repeating sequence such as DDNNOOOO is applied to successive dates, with each symbol indicating the corresponding shift or day off. == Three-day shift plans== Prior to 2014, the U.S. Navy used a three shift system with an 18-hour day instead of a 24-hour day. The 24-hour period was divided into four shifts: 00:00-06:00, 06:00-12:00, 12:00-18:00, and 18:00-00:00. A sailor stood watch on their shift. During the off shift there is time to perform maintenance, study for qualifications, and handle collateral duties. During off time the sailor has time to sleep, relax, and perform personal tasks, such as laundry. With sufficient personnel, a given watchstation may benefit from a fourth man (the midnight cowboy or "Balls-to-6"). He would stand the same 6-hour watch in a given 24-hour period, usually from midnight to 06:00 (hence the midnight portion of the name, often shortened to cowboy) and the normal watchstander would then be free. This gave rise to a schedule of six on, twelve off, six on, thirty off, six on, twelve off. Beginning in 2014, the Submarine Force began shifting to a 24-hour day, with watches split into 8 hours on, 16 hours off. This does have the side effect of sailors assigned to a certain shift having the same meals every day , and so the shifts are periodically rotated in order to provide variety. The Surface Fleet began its shift in 2017, transitioning from their "five and dimes" approach of 5 hours on, 10 hours off. This does not apply to the attached air wing, which will work a 12 on, 12 off schedule 7 days a week. == 4-day shift plans== In the 12/24/12/48 or 12/24 plan, employees work in shifts of 12 hours; first a "daily shift" (e.g. 07:00 to 18:00), followed by 24 hours' rest, This plan needs four teams for full coverage, and makes an average 42-hour workweek. The pattern repeats in a 4-week cycle, i.e. over 28 days, and has 14 shifts per employee therein. ==Five-day shift plans== In four on, one off the employee only gets one day off after a work streak of four days. There are 28 shifts per employee in a five-week cycle (i.e. 35 days). This adds up to an average of 42 hours worked per week with 7½-hour shifts. This plan is mainly adopted by industries in which companies prefers to work for all days of the week, often with four (overlapping) shifts per day, and where laws do not let employees work for 12 hours a day for several days. Five groups of employees are needed to cover a specific shift on all days, where each group gets a different day off. == Six-day shift plans== In four on, two off the employee gets two days off. There are 28 shifts per employee in a six-week cycle (i.e. 42 days), this adds up to an average of 56 hours worked per week with 12-hour shifts, or hours per week with 8-hour shifts. Three groups are needed for each time span, i.e. to cover the whole day and week a company needs 6 groups for 12-hour shifts or 9 groups for 8-hour shifts. This plan is mainly adopted by industries in which employees do not engage in much physical activity. == Week shift plans== ===Four on, three off=== In four on, three off, each employee works four days and gets a three-day weekend. For some types of manufacturing, this is a win-win arrangement. For example, a paint company had been making 3 batches of paint per day, Sunday through Saturday (3 × 5 = 15). They changed to making 4 batches of paint, Monday through Thursday (4 × 4 = 16). Total worker hours remained the same, but profits increased. In exchange for two additional hours of work per day, over 4 days, workers got an additional day off every week. See also the book, 4 Days, 40 Hours. ===Continental plan=== Continental plan, adopted primarily in central Europe, is a rapidly changing three-shift system that is usually worked for seven days straight, after which employees are given time off, e.g. 3 mornings, 2 afternoons and then 2 nights. ===Split shift=== Split shift is used primarily in the catering, transport, hotel, and hospitality industry. Waiters and chefs work for four hours in the morning (to prepare and serve Lunch), then four hours in the evening (for an Evening meal). The average working day of a chef on split shifts could be 10:00 to 14:00 and then 17:00 to 21:00 ===Earlies and lates=== Earlies and lates is used primarily in industries such as customer service (help desk, phone-support), convenience stores, child care (day nurseries), and other businesses that require coverage greater than the average 09:00 to 17:00 working day in the UK, but no 24/7 coverage either. Employees work in two shifts that largely overlap, such as early shift from 08:00 to 16:00 and late shift from 10:00 to 18:00 In businesses where two shifts are necessary to cover the day, earlies and lates may be combined with one double shift per week per worker. Six 7-hour shifts in five days and seven 6-hour shifts in six days both result in 42 hours per week. == 8-day shift plans== Four on, four off is a shift plan that is being heavily adopted in the United Kingdom and in some parts of the United States. An employee works for four days, usually in 12-hour shifts (7:00 to 7:00) then has four days off. While this creates a "48-hour week" (42-hour average over the year) with long shifts, it may be preferred because it shrinks the work week down to four days, and then gives the employee four days' rest—double the time of a usual weekend. Due to the plan, employees effectively work an eight-day week, and the days they work vary by "week". As with three-shift systems, most employees stay with the same shift rather than cycling through them. A variation of the four on, four off plan is the two days, two nights, four off plan of working, or 2-2-4. Like the previous example it requires four separate teams to maintain 24/7 coverage. The difference is that all employees work both day and night shifts. Usually employees have to work 12-hour shifts from 06:00 to 18:00 on day shifts and from 18:00 to 06:00 on nights. This plan is currently in use in the UK by HM Coastguard and some ambulance services. A similar shift pattern is used by fire services such as London Fire Brigade, where the night shifts are longer than the day shifts. This may be referred to as a ten-fourteen roster, if the day shift lasts for ten hours and the night shift lasts fourteen. Extended night shifts such as these are often a double edged sword; on one hand crews on slower weeknight shifts, or those in areas of low demand will receive excellent levels of rest (when there are no calls for emergency services, crews are encouraged to rest if required). Conversely, those employed on high demand days such as weekend nights, or in particularly high demand areas, will often be required to be awake or working for their entire rostered shift. However, due to the scheduled nature, most ambulance and fire employees can attempt to obtain sufficient rest before or after a particularly busy 14-hour night shift. == Fortnight shift plans== ===10-day fortnight plan=== A 10-day fortnight plan uses six shifts. Each shift works for seven days straight for their first week. On their "off week", they can choose three days to come in, to support other non-shifted departments, fill gaps in coverage, or participate in training. ==Firefighting schedules== In many North American fire departments, firefighters work 24-hour shifts. They are authorized to sleep in the fire station during the time spent on night shift. Most departments split the 168-hour-long week between 3 or 4 work groups (sometimes referred to as 'shifts' or 'platoon groups'), resulting in a 56- or 42-hour workweek, respectively. Some departments reduce the average workweek by scheduling an extra day off for each firefighter in the work group, frequently reducing a 56-hour workweek to a 48-hour workweek by scheduling a 24-hour "Kelly Day" every three weeks. Departments have many options for scheduling firefighters for coverage. One option is 24 on/48 off, where a firefighter will work 24 hours and have 48 hours off, regardless of the day of the week or the holidays. Often they will be scheduled in an A–B–C pattern. Thus, a firefighter will be assigned to A, B or C shift and work whenever that letter is on the calendar. Most departments have found that a 24-hour work shift, with opportunistic sleeping between calls for service, is a valid means of avoiding some of the health and cognitive problems associated with shift work. ===Three-platoon schedules=== The most basic three-platoon schedule is a straight rotation of 24-hour shifts among three platoon groups. This rotation limits time off to 48 hours in a row, less than 66 hours off in a row most workers get each weekend. Workers on this schedule only get one short weekend off every three weeks. Twenty-four hours off-duty is also the minimum required to completely recover from a period of acute sleep deficit. Another option is known as a California roll, where some shifts will be close together but allow for several days off. This option gives a 96-hour break every 9th day, which is contiguous to the conventional weekend on two of nine weekends, with a third weekend providing a break that starts on Saturday morning. There is an opportunity to accumulate sleep debt over the three days of work, however this debt should be completely cleared over the four-day break. The nine-day rota that is repeated to fill the calendar. A firefighter will work 24 hours on, 24 off, 24 on, 24 off, 24 on, 96 hours (4 days) off. This rotation reduces the chronic sleep deficit accrued over the first two work days at the expense of a shorter long break. This schedule's long break coincides with a standard weekend exactly once every nine weeks. The four-day break could be retained by working a fourth day in the rotation. A firefighter will work one day, off one, work one, off two, work one, off four days. A number of departments have investigated further work consolidation by allowing for a 48-hour work shift. Careful demand management would be required to avoid acute sleep deficit, however, firefighters should return to work fully recovered from the previous shift. Kenneth B. Ellerbe chief of the District of Columbia Fire and Emergency Medical Services Department has proposed a schedule where firefighters work three-day shifts, followed by three night shifts, followed by three days off. It is likely that such a schedule would impact all four alertness factors associated with shift work, and result in a threat to public safety. It would result in exactly one break coinciding with the standard weekend every nine weeks. ===Four-platoon schedules=== The most basic four-platoon schedule is a straight rotation of 24-hour work shifts between four work groups or platoons. This schedule works 48 hours per week for three weeks and 24 hours the fourth week, averaging 42 hours per week. Another variation of the 24-hour shift schedule is a 4-platoon system, averaging 42 hours/week. Thus, the schedule is 24 on, 48 off, 24 on, 96 off, on a 4-day rotation. ===Split day and night shifts=== In other fire departments, firefighters work shorter shifts, such as a mix of 10-hour day shifts and 14-hour night shifts. The advantage is that firefighters have shorter working hours. The disadvantage is that they may sometimes have only 12 hours to recover between one night shift and the next. The 2005 Canadian Firefighter study comparing two models with 24-hour shifts with three models requiring at least three consecutive night shifts, found that consecutive nights were shown to be more deleterious to performance than a single, long shift. Performance effectiveness 75% after two consecutive nights and lower after three, compared to 78% for a 24-hour shift. If the schedule induces sleep deficit in a subsequent day shift, this performance would be worse. On the 2-2-4 schedule, firefighters work two 10-hour days, two 14-hour nights, and then have four days off. This schedule's long break aligns with the conventional weekend for exactly two weeks out of eight. The majority of Australian fire brigades use this schedule (which is locally referred to as the '10/14' or '4 on, 4 off' roster) The rota is: DDNNOOOO. The 2-2-3 schedule is also known as the Panama Schedule, however, when firefighters work it, the shifts rotate from day to night between every break. Since the firefighters have a two-day break before any nights worked, they do not start the series of nights with an employment-related sleep deficit. They do work three nights in a row, which would result in chronic sleep deficit if alarms are received on each night, however, the third night is always a Sunday night, which is often less busy than other nights of the week. This schedule allows for a long break every other weekend. The rota is: DDOONNN OODDOOO NNOODDD OONNOOO ==See also== Eight-hour day Soviet calendar, which first used 5-day and later 6-day plans Split shift Gantt chart On call shift

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